What is a Virtual Business Address?

If you just started a small business, LLC or even work from home, you’re probably in need of a mailing address for your business. But renting an office space and paying the additional rent might start to add up in your budget. Not to mention the complexity of actually managing one. A virtual business address can solve all of these issues. But what is a virtual business address?

The virtual business address is a physical mailing address for sole proprietors, small enterprises or entrepreneurs who do not have a physical mailing address yet. They can be registered along with the company. Usually, they help cut down office rent expenses especially for small ventures or LLC companies. 

Nowadays virtual business addresses are a popular choice for many entrepreneurs as they provide the same mailing services cheaper than office rents. So, your business appears more professional and expansive.


When You May Need a Virtual Business Address

Virtual Business addresses help new or relatively small business ventures like entrepreneurs or LLC. Especially in cities where the office rents are high, setting up a virtual business address for your business endeavor is a great way to reduce rent-related miscellaneous expenses. 

In the case of entrepreneurship, a virtual business address is a more convenient and professional option to choose rather than renting an office space. As the mailing location is physical, it makes your business endeavor appear more official. You can pick up your business mails from your virtual mailing address. 

For people working from home, a virtual business address is a great way to approach more people and go all out with your business ideas and plans. When working from home, it is usually not convenient to receive all the business mail at your house’s mail address. So, choose a virtual address where you can receive your professional mails to keep your work-life balance in place.

Virtual business address for LLC is all the more necessary. With a virtual address, you can register your business legally. You can also advertise your business on a broad scale. Also, you do not need to pay the commuting fee for the employees of your LLC organization. You can get a virtual business address to be in charge of your mailing system online.

What is a vitrual business address? The picture depicts a black mailbox

How To Set Up Virtual Business Address for LLC

If you have an LLC type business, you can set up a virtual business address for your organization.  There are many options you can choose from in this regard, therefore, choose the one that is most convenient to you and suits you the best. 

Here are a few easy steps with which you can set up a virtual business address for your LLC.

Step 1: Find A Trusted Address Service

Usually, finding a trusted service provider is important regardless of what kind of service we’re signing up for. And virtual business addresses are no different. 

Many address providers are offering their service at a range of prices. You can go through the services they offer and any sort of additional facilities you get for the same price. You might then also consult a few of your business acquaintances to find out what is the most trusted on this business.

Step 2: Compare Between Prices

One of the main reasons to choose the virtual business address for an LLC is because they provide you with the cheapest option to register your business and still be budget-friendly. 

So, finding a service that is within your budget is as important as choosing the provider itself. You may need to spend a few extra hours researching and going through all the different prices for the kind of service you’re looking for. 

Compare how many addresses they’re providing and what prices they offer. Also, if you want to expand your business with a few more addresses in the future, see if there are discounts or price drops for you. Consider the plans they offer and how flexible they are. All of these would help you choose the right service provider for the right price.

Step 3: Choose a Convenient Address

Virtual business addresses have real and physical address locations. You can pick up, discard or even send your mails from there. So, it is convenient to have a nearby address for your business.

Most service providers offer hundreds of locations from which you can choose your most convenient one. This can be based on where you live or where you plan to rent your office in the future. 

Also, consider choosing more than just one mail address. As I said already, you’re saving up on your commuting and rent expenses, then why not use that money to promote your business a little more through multiple virtual business addresses?

Step 4: Register Your Mail with Your Business

Depending on your Business Address Service Provider, you might need to comply with a few formalities. Since it is a third-party service provider, you also need to authorize them to receive your emails.

You would need to register the mailing address with your business legally. So, a few legal formalities such as filling out certain forms or perhaps the additional registration formalities applying across states are a few things you might need to do. 

Step 5: Inform Your Clients About Your Business Address

After registering your business address, you would be receiving all your mails at this business address. This would also be the place where you receive all your government documents such as tax documents or legal papers notifying different legal formalities or regulations you need to comply with. 

what is a virtual business address? female customer holding her credit card placing an online order on her laptop.

Needless to say, all your official mails would be sent to this address. So, if you get a virtual business address before launching your company, you can of course add this as your office address. 

But if you were previously using some other address such as your private mail or even the P.O., you need to change it. After registering your virtual business address, inform your clients, all your business partners or sole proprietors of the address change.

Why Consider Virtual Business Address 

Many states in the US now do not register businesses without a physical address associated with them. So, it is a prerequisite to legalizing businesses. These addresses are also financially less straining as you only pay for the service you’re receiving. 

Virtual business addresses help business flexibility. If you want to move your business to some other location, you can conveniently move your business address hassle-free. 

Then there’s also the rent. Cities like California or NYC have sky-high rents. So, when you’re only starting your business, spending that extra money when you can save it, sounds like an unwise decision to make.

They also give your business “validity”. Whether you’re home-based or LLC, customer trustworthiness is your top priority. But customers might not trust a business if there’s only a home address or P.O. Box address. So, virtual business addresses help validate the authenticity of your business to your customers.

Then there’s the convenience. Who wants to receive all their business mails in personal addresses? Nobody. This is inconvenient and also might be a little hassle for the other people living in your family. You might even end up skipping on important family mails while you’re busy rummaging through your office mails. So, a virtual business address is a life-saver here. 


Now you know what is a virtual business address. A virtual businesses address helps you to have a real mail address and register your business. They also help you reach out to more customers and expand it in the future as you grow.

For many low budget businesses, it is an essential service to consider. And if you are an aspiring entrepreneur then taking advantage of it would be the smart thing to do.

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